Privacy Policy

1. Introduction

The Danish International Cello Competition (“the Competition”) processes personal data in

connection with this website and the administration of the Competition.

This policy explains how personal data is collected, used, and protected.

2. Data Controller

The Competition is organised in collaboration with Nordic Artists Management, which acts as the

data controller.

Contact details:

Nordic Artists Management

Vestergade 12, 1456 København K, Denmark

Email: alh@nordicartistsmanagement.com

3. Categories of Personal Data

a) Website visitors

• IP address and device information
• Browser type and usage data
• Cookie and tracking data

b) Applicants and participants

• Name, contact details, nationality
• CV, biography, repertoire
• Submitted audio/video recordings
• Competition results and evaluations

c) Communication

• Messages sent via forms or email

4. Purpose of Processing

Personal data is processed for:

• Administration of applications and participation
• Jury evaluation processes
• Communication with participants and users
• Organisation and execution of the Competition
• Website analytics and performance improvement
• Compliance with legal obligations

5. Legal Basis

Processing is based on:

• Contract (participation in the Competition)
• Legitimate interests (administration, communication, promotion)
• Consent (cookies, optional submissions, marketing)
• Legal obligations

Consent may be withdrawn at any time.

6. Media, Livestream, and Publicity

The Competition is a public cultural event. As part of participation:

• Performances may be recorded, livestreamed, and broadcast
• Names, images, biographies, and performances may be published
• Content may be distributed via website, press, and social media

This processing is necessary for the documentation and promotion of the Competition and is based on contractual participation and/or legitimate interests.

7. Cookies and Tracking

The website uses cookies and similar technologies.

Types of cookies used:

• Necessary cookies – required for website functionality
• Analytics cookies – to analyse traffic and improve the website
• Marketing cookies – to measure and optimise communication

Tools used:

• Google Analytics (analytics)
• Meta Pixel (marketing and advertising tracking)

Non-essential cookies are only activated with user consent via a cookie banner. Users can withdraw consent at any time.

8. Embedded Content (YouTube)

The website uses embedded videos from YouTube. When you interact with embedded YouTube videos:

• Your IP address and device information may be transmitted to YouTube
• YouTube may set cookies and collect usage data
• Data may be linked to your Google account if you are logged in

Where possible, videos are embedded using YouTube’s enhanced privacy mode. However, data transfer may still occur when the video is played. The use of YouTube embeds is based on consent where required (via the cookie banner).

9. Sharing of Data

Personal data may be shared with:

• IT hosting and website providers
• Application management systems
• Communication and marketing platforms
• Competition partners (e.g. jury administration, orchestral collaborators)

All third parties process data under data processing agreements and confidentiality obligations.

10. International Data Transfers

Some service providers (including Google Analytics, Meta Pixel, and YouTube) may transfer data outside the EU/EEA. Such transfers are carried out using appropriate safeguards, including Standard Contractual Clauses approved by the European Commission.

11. Data Security

Technical and organisational measures are implemented to protect personal data, including:

• Secure IT systems and access controls
• Internal confidentiality procedures
• Regular data backups

In case of a data breach posing a risk to individuals, affected persons will be notified in accordance with applicable law.

12. Retention of Data

Personal data is retained as follows:

• Applicant data: up to 12 months after the Competition
• Participant data: retained for documentation and promotional purposes
• Analytics data: retained according to tool settings (typically up to 26 months)

Data is deleted or anonymised when no longer necessary.

13. Rights of Individuals

Individuals have the right to:

• Access their personal data
• Request correction or deletion
• Restrict or object to processing
• Receive their data in a portable format

Requests can be submitted via the contact details above.

14. Complaints

Complaints can be submitted to the Danish Data Protection Agency (Datatilsynet).

More information: www.datatilsynet.dk

15. Automated Decision-Making

No automated decision-making or profiling is carried out.

16. Updates

This policy may be updated when necessary. The latest version will always be available on the website.